What are fund and ledger rules?
Fund and ledger rules determine:
Encumbrances
- How long before the end of the fiscal year encumbrances can be created
- How long after the end of the fiscal year encumbrances can be posted
Expenditures
- How long before the end of the fiscal year expenditures can be created
- How long after the end of the fiscal year expenditures can be posted
Overencumbrances
- Allowed or not allowed
- Percentage of overencumbrance that will create a warning in the purchase order line (POL)
- Percentage of overencumbrance that will prevent a POL from being approved
Overexpenditures
- Allowed or not allowed
- Amount of overexpenditure that will create a warning in the invoice
- Amount of overexpenditure that will prevent an invoice from being approved
Transfers
- How close to the end of the fiscal year money can be transferred between funds
These rules can be set in both the ledger and the fund. Funds inherit the rules from the ledger unless they have their own rules.
Set Rules at the Fund Level
If all fields are grayed out, and there is an "Override Rules Information" button, the rules in the fund are inherited from the ledger.
To change the rules in the fund to be different from the rules in the ledger:
1. Click Override Rules Information.
2. Change one or more fields.
3. Click Save.
Undo Rules at the Fund Level
If all fields are editable, and there is a "Restore Rules Information" button, the rules in the fund are not inherited from the ledger.
1. Click Restore Rules Information.
2. Click Save.