Knowledge Base

If the PO lines rollover job has run successfully but the PO lines still show the previous fiscal year, you've rolled over the PO lines in report mode. This is a test to see how the PO lines would roll over with the selected settings; it does not roll over the PO lines. To fix this, uncheck the box labeled “Report Mode” during rollover.

The PO lines rollover job can generate the following errors:

• Next fiscal period does not exist
  • No ledgers have been rolled over yet. Roll over the ledger(s) before PO lines.
• Fund for next fiscal period does not exist
  • At least one ledger has been rolled over, but the fund was not rolled over.
  • It's possible the ledger containing this fund hasn't been rolled over yet.
  • The fund code may have changed. Manually edit the affected PO line(s) or run a job to reassign the fund.
  • The fund may have been rolled over, then deleted. Manually edit the affected PO line(s) or run a job to assign a different fund.
• No encumbrance linked to PO line
  • The PO line price must be at least $1. Manually edit the affected PO line(s) or run a job to change the price.
• Fund does not have enough money
  • The fund has been rolled over, but the balance in the fund is insufficient to cover the cost of the PO line(s).
  • There are two possible solutions:
    • Allocate more money to the fund.
    • Run the PO lines rollover job again, but leave the "Check Over Encumbrance" box unchecked.
• Fund is not active
  • The ledger and its funds were probably rolled over in draft mode. Click the "Activate" button in the fund.
• General Error
  • The PO lines exceed the over-encumbrance limit in the fund.
  • There are two possible solutions:
    • Increase the "Overencumbrance limit percent" in the fund.
    • Run the PO lines rollover job again, but leave the "Check Over Encumbrance" box unchecked.