How do I troubleshoot the PO lines rollover job?
If the "Rollover PO Lines" job has run successfully but the PO lines still show the previous fiscal year, you've rolled over the purchase order (PO) lines in report mode. This is a test to see how the PO lines would roll over with the selected settings; it does not roll over the PO lines. To fix this, uncheck the box labeled “Report Mode” during rollover.
The "PO Lines Rollover" job can generate the following errors:
| Error Message | Possible Cause | Resolution |
|---|---|---|
| Next fiscal period does not exist | No ledgers have been rolled over yet. | Roll over the ledger(s) first. |
| Fund for next fiscal period does not exist | The ledger containing this fund hasn't been rolled over yet. | Roll over the ledger(s) first. |
| The code for the fund changed. | Reassign the fund by manually editing the affected PO line(s) or by running the "Update PO Lines transactions" job on a set of PO lines. | |
| The fund was rolled over, then deleted. | Assign a different fund by manually editing the affected PO line(s) or by running the "Update PO Lines transactions" job on a set of PO lines. | |
| No encumbrance linked to PO line | The PO line price is less than $1. | Change the price by manually editing the affected PO line(s) or by running the "Update PO Lines transactions" job on a set of PO lines. |
| Fund does not have enough money | The fund doesn't have enough money to cover the total amount of the PO lines. |
Three possible solutions:
|
| Fund is not active | The ledger and its fund(s) were rolled over in draft mode. | Click the "Activate" button in the ledger and fund(s). |
| The fund and the PO line have different owners. (For example, the fund is owned by Lehman College, and the PO line is owned by Leonard Lief Library.) | Leave the "Libraries" field blank when running the "PO Lines Rollover" job, so Alma doesn’t restrict the job to a specific library. | |
| General error | The fund doesn't have enough money to cover the total amount of the PO lines. |
Three possible solutions:
|
Links & Files
- How do I roll over the fiscal period in Alma? Opens in new window
- Ex Libris Knowledge Center > Alma > Product Documentation > Acquisitions > Acquisitions Infrastructure and Advanced Tools > Fiscal Period Closure Opens in new window
- Ex Libris Knowledge Center > Alma > Product Documentation > Administration > Managing Jobs > Viewing Completed Jobs > Rollover Ledgers Job Report Opens in new window
- Ex Libris Knowledge Center > Alma > Product Documentation > Administration > Managing Jobs > Viewing Completed Jobs > Rollover PO Lines Job Report Opens in new window